Fire performer spinning a flaming hoop on stage at a corporate event in Dubai

The Corporate Event Planner 80+ Dubai Companies Trust

Qrated Event has put together corporate programmes with 100+ guests with a consistent focus on “What does the event need to achieve?”. And we've been doing this since 2020.

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Our approach

How We Approach a Corporate Brief

Most corporate enquiries start as a venue request: guest count, date, room. We start with a different question instead: what does this event need to achieve? That's what actually shapes the plan.

A gala might celebrate a strong year or lift morale after a hard one; a conference might close out sales numbers or reunite a remote team. Same guest count and venue, completely different running order. We build that order first, then fit venue and design around it. A gala with awards running 40 minutes long fails despite the room; a conference where no one talks fails despite the stage.

What We Ask on the First Call

What does this event need to achieve for your business?
Who is presenting or speaking, and what would help them feel prepared?
Which team, department or client group needs to come away feeling recognised?

What You Get Back Within a Week

A minute-by-minute running order, built before any design work starts
Two venue options, each costed against that running order
One complete budget, with no “price on application” line items

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Our Experience

Trusted by discerning corporate clients, our track record speaks to our commitment to excellence and flawless execution.

300+

Events delivered since 2020

120+

Desert events

80+

Corporate clients, 40% of whom book again

500

Largest single guest count handled

Corporate event formats

Corporate Event Formats

Six formats, each run as its own production, priced and planned against what the event needs to achieve.

80-500 guests

Gala Dinner & Awards Night

Room design, stage set, AV, show-calling, host and entertainment, with the awards segment rehearsed and timed rather than improvised. Ballroom, resort lawn or desert camp. 80-500 guests.

50-400 delegates

Conference & General Session

Plenary and breakouts, speaker management, presentation control, live stream and recording, delegate registration and signage. Indoor auditoriums, hotel ballrooms and open-air desert sessions. 50-400 delegates.

60-300 guests

Product & Brand Launch

Reveal mechanics, press and influencer management, content capture, a networking reception built into the run of show, and a room built so the product photographs well from the seats people are actually sitting in. 60-300 guests.

15-200 participants

Team Building & Offsite

Cooking challenges, desert formats, treasure and navigation games, creative and problem-solving tasks. Designed around what's genuinely not working in the team right now, not a generic list of icebreaker activities. 15-200 participants.

10-120 guests, 2-5 days

Incentive & VIP Hosting

Multi-day programmes for visiting groups and top performers: arrivals, private dining, desert and marine experiences, sporting and cultural access, and a host on the ground throughout. 10-120 guests, 2-5 days.

50-500 guests

Staff Celebration & Year-End

Family days, National Day, Diwali, Christmas and end-of-year parties, run with the same technical standard as a client-facing gala, because the audience notices the difference. 50-500 guests.

In-house production

Technical Production, Run In-House

We hold the technical brief ourselves rather than passing it to whichever AV company the venue prefers. It costs us margin and saves the client the conversation where nobody owns the problem.

Audio

Line array and point source systems, delay positions for open and long rooms, radio mics, lecterns, IEM and comms, playback and band/DJ input management.

Video & Content

LED wall, projection and confidence monitors, presentation control and speaker rehearsal, multi-camera capture, IMAG and live stream, motion graphics and opening films.

Lighting

Key, fill and back light rated for camera, a follow spot that's rehearsed rather than improvised, architectural wash, uplight and gobo, table candle and pathway lighting design.

Staging & Power

Deck, riser, ramp and set build, ground support and truss rigging, generators, distribution and redundancy, method statements and risk assessments.

The Room, on the Night

A written running order to the minute, a named show-caller on comms, full technical rehearsal before doors, speaker walk-through and cue check, contingency for the two most likely failures, a de-rig plan agreed with the venue in advance.

Photography & Videography

Dedicated event photographers and videographers working alongside the technical team, capturing the stage, the room and the guests without getting in the way of the production.

Every technical cue, including lighting and camera movement, is rehearsed before guests arrive. Nothing on stage is worked out live in front of an audience.

Sourced and briefed directly

Entertainment & Hosting

Sourced and briefed directly, not booked through a third party. Everything below has been programmed into a live corporate event before, so we can tell you what it needs, rigging height, changing space, sound check window, before you commit to it.

Live & Hosting

House, commercial and Bollywood DJs
Party bands, jazz trios and string quartets
Bilingual MCs, English and Arabic
Corporate hosts and awards presenters
Show-callers and stage managers
Speaker coaching and rehearsal support

Spectacle & Reveal

Drone light shows, custom-choreographed
Fireworks and low-smoke cold sparks
CO2, haze, confetti and streamer moments
LED and kinetic costume acts
Sand artists, light and projection performance

Interactive & Guest Experience

Mixologists, coffee and dessert stations
Caricaturists, live painters, portrait artists
360 booths, mirror booths, instant print
Magicians, mentalists and table performers

Track record

Where We Work, and Who We've Worked For

Also including Atlantis The Royal & Atlantis The Palm, Raffles The Palm, and Ling Ling.

Selected corporate clients: Airbus, DHL, Quintessentially, Aspire, Sky Walker, La Perfetti, Viva La Goa, and a number of financial, aviation and hospitality clients who prefer not to be named.

Process

How a Corporate Project Runs

From first call to de-rig, six stages with a clear owner and a clear timeframe at each one.

01
Brief & first estimate
Day 0-1
02
Concept & design direction
Week 1-2
03
Costing & contract
Week 2-3
04
Production planning
Until 2 weeks out
05
Build, rehearse, deliver
Event week
06
De-rig & wrap
Within 2 weeks

Pricing

What It Costs

Published so you can qualify us before spending a week on calls. Realistic starting points for a well-built event of that type and scale, inclusive of production and management. Figures exclude VAT and venue hire unless stated; every event is quoted line by line against the actual brief.

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Format	Scale	From
Team building, half day15-80 participants	15-80 participants	AED 18,000
Conference, ballroom, single day100-300 delegates	100-300 delegates	AED 90,000
Gala dinner or awards night100-250 guests	100-250 guests	AED 130,000
Product or brand launch60-300 guests	60-300 guests	AED 110,000
Incentive programme, per day10-120 guests	10-120 guests	On brief

Outdoor conference production at Bab Al Shams

Case Study

An Outdoor Conference for an Aerospace Manufacturer

One client moved their regional conference from a hotel ballroom to the open desert at Bab Al Shams. We built everything a conference venue normally provides, from scratch: backup power, a sound system designed for open ground rather than a closed room, camera equipment, and a live stream connection. The stream ran without interruption for the full session, reaching viewers in 47 countries.

countries reached by the live stream

Read the case study →

FAQ

Frequently Asked Questions

What corporate clients ask before they brief us.

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What counts as a corporate event, versus a private one?

Anything run for a company rather than an individual or family: gala dinners, conferences, product launches, team building, incentive travel and staff celebrations. The planning approach is different too, corporate events are built around a running order and a business outcome first, design second.

Do you handle the AV and technical production yourselves, or subcontract it?

In-house. We hold the technical brief directly rather than handing it to whichever AV company the venue prefers, because that's usually where accountability gets lost on the night.

How far in advance should we book a corporate event in Dubai?

Three to six months for most formats. Peak season, October through March, and any date near UAE National Day, Diwali or year-end, books out faster, so six to twelve months is safer if your date falls in that window.

Can you run a corporate event in the desert instead of a hotel ballroom?

Yes, including open-air conferences with the same technical standard as an indoor auditorium, line array, redundant power, camera and live stream. Timed for early morning or after sunset so the light and temperature work in your favour.

What's the difference between hiring Qrated Event and hiring a venue's in-house events team?

A venue's team represents the venue. We represent you, and we're not tied to any one property. If a different venue serves the brief better, we say so.

What corporate briefs do you turn down?

Public ticketed events and festivals, nightlife promotion and club nights, day-of coordination only, anything we would fully subcontract, and dates we cannot staff properly. Peak-season Saturdays are capped, so we say no in week one rather than in month three.

What should we include in our first brief?

Six lines is enough: the date and how far it can move, the guest count and how firm it is, the venue (booked, shortlisted or open), the format (seated, standing, staged, programme), your budget band, and the one thing that must not be compromised. With those we can usually send a price estimate within 24 hours.

Corporate event guides